Construction Best Practices

Everything You Need to Know About Cloud Based Construction Project Management Software


In 2023, construction firms face increasing pressure to stay competitive and drive profits, but manual processes and outdated ways of working can hold them back. The good news is that there’s a solution: cloud-based construction project management software. Trimble data shows that when firms adopt such systems, they see an 80% reduction in rework, 30% reduction in errors, and a 50% increase in field productivity.

In this article, we’ll explore why the transition to such software makes sense for your firm. We’ll also explore the must-have features to look for, and provide you with the important factors to consider when searching for the right solution.

Benefits of cloud-based project management software

There are many benefits of cloud technology, a few of them being; enhanced security, information sharing, and increased scalability.

In a previous article, we explored the benefits of cloud-based technology. When transitioning to cloud-based construction project management software, the benefits to your firm are similar.

  • Increase scalability: Cloud-based solutions enable firms to scale operations as they change and grow, allowing for growth of users, data storage, and computing power.

  • Access real-time performance metrics: With project data stored in the cloud and accessible at any time, stakeholders can view and track project performance in real-time.

  • Enhance security: Cloud-based technology typically offers greater security, with data stored on secure servers, protected by advanced security protocols, and managed by experienced IT professionals.

  • Improve collaboration and information sharing: Different teams can easily share and collaborate on documents, and communicate in one central location.

  • Reduce errors: Cloud-based software can automate manual processes to reduce common errors. Many also offer built-in error-checking and validation features to prevent mistakes before they occur.

Key features to look out for

When researching cloud-based construction project management software, it is important to consider the features that are essential to your construction firm.

  • Project scheduling and workflow management: A reputable solution should allow you to create and manage project schedules, assign tasks, and track their progress. It should also offer visualisation of project schedules and workflows, so you can see how tasks and activities are interconnected.

  • Document and file storage: A leading solution will provide a secure, centralised repository for storing and sharing documents, files and other project-related information. This enhances collaboration, reduces the risk of errors, and makes it easier for stakeholders to access the information they need.

  • Forecasting, estimating and budgeting: A good solution should allow you to create accurate and up-to-date budgets and forecasts based on real project data. It should also help you estimate project costs, track expenses, and compare actual results against your budget.

  • Bid proposals and management: A good solution should help you keep track of bid submissions, notify stakeholders of new bids, and store proposals for easy reference.

  • Accounting and financial reporting: Consider a solution that integrates with your existing accounting and financial management systems, so you can easily manage all your financial information in one place.

  • Employee management: Effective employee management is crucial to the success of your projects. Consider a solution that allows you to track time and attendance, store vital employee information, and monitor their progress.

  • Dispatching and purchase orders: A good solution should help you streamline procurement processes, reduce the risk of errors, and ensure you have the materials and resources required to complete your projects.

  • Supplier and contractor databases: Reputable solutions allow you store and manage supplier and contractor information, enabling you to find and make informed decisions about who is best to work with.

Important factors to consider

Construction projects often involve sensitive information, so it’s important to choose a solution that offers a high level of cyber security

When choosing cloud-based construction project management software, there are a range of factors to consider to ensure that the solution fits your firm’s needs.

  • Cloud vs. onsite: Cloud-based solutions can offer greater cost savings, increased security and greater agility. Onsite solutions can offer a higher degree of customisation, and greater control over your data and infrastructure.

  • Offline-capable: Some construction projects may require workers to be offline for extended periods of time. Choose a solution that enables offline work, so workers can access information and complete tasks even without an internet connection.

  • Device-agnostic: Construction workers often use a variety of devices, each with their own operating systems. Choose a solution that is device-agnostic, so workers can access information and complete tasks from any device, regardless of the operating system.

  • All-in-one vs. task-specific: All-in-one solutions offer a complete suite of tools for managing construction projects, while task-specific solutions focus on a single aspect, such as scheduling or document management.

  • Help and support: Choose a solution that offers the right level of support for your firm. Vendors should provide training, documentation and support to help you maximise your return on your investment.

  • Security: Construction projects often involve sensitive information, so it’s important to choose a solution that offers a high level of cyber security. Look for solutions with encryption, secure authentication, and regular security updates to keep your data safe.

Embracing the future of the construction industry

The construction industry is facing many challenges, but manual processes and outdated ways of working will cost your firm money and limit your potential for growth. By embracing innovation and transitioning to cloud-based construction project management software, your company can overcome these challenges, position yourself for success, and unlock a brighter future for the industry.

Posted By

Nat is the marketing manager for Viewpoint’s Australian office. With fifteen years of experience in the software industry and a passion for construction, she delivers the best solutions to the industry and helps builders get the tools to get the job done.