At Viewpoint's Collaborate User Conference, Cooney began researching time management solutions.
"I saw all these different timecard programs that would allow you to enter time in, but they still had to
be uploaded to Vista," he said, adding that he considered several vendors but was not 100% sold without
complete integration.
Upon seeing the Viewpoint HR Management (then offered by Keystyle Data Solutions), Cooney said, "I
was like, 'Wow, that is exactly what I've been looking for!' If I'd been able to design one myself, I couldn't
have done any better. It integrated directly into Vista, it was web-based, had a familiar interface for
everybody and was customizable as far as the timecard layout — everything we needed."
Viewpoint HR Management allowed ACHD to streamline time entry with employees, providing them
access to an easy-to-use portal to upload time. Data entered into the portal seamlessly integrates with
Vista, allowing employee time to be automatically entered into Vista and routed through the appropriate
review and approval processes.
Shortly after implementing the time entry solution, ACHD's accounts payable department discovered
that Viewpoint Financial Controls could be used to streamline invoice approval processes. "I showed it
to the treasurer as a possible solution to our unapproved invoice challenges and we bought it that day,"
Cooney said.
Just recently, ACHD implemented Viewpoint HR Management to manage time-off requests in its IT
department as well as Viewpoint Financial Controls to streamline purchase orders between the field
and office.
"In the field you can open a purchase order, right there, and give the vendor the number so they don't
have to call and call back to the office and get a PO number," Cooney said. "This is a huge time savings
and makes operations much smoother."
SOLUTION
