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"When we looked at Spectrum, we were extremely impressed
at the full-suite of job cost accounting, with support for both
progress and time and materials billing. Time and materials
billing was particularly of interest to us as it is a huge part of
the work we do at Helmkamp," said Rob Johnes, the company's
president. "At the time, we were doing maybe $40 million
worth of T&M work and so you have thousands and thousands
of line entries to do that—to type that back into Excel, which
was our only way of really tracking these. There was really no
profitability report either. So you would just generally look at it
and say 'Okay, with this customer, we make 'X' percent.' That
was kind of the only back check we could do."
As Helmkamp began to get larger, multi-million-dollar
contracts, the need for more efficient and effective T&M billing
capabilities became readily apparent. "We had one situation in
which someone transposed a big number on a concrete ticket.
They poured a bunch of concrete and they rolled it into one
invoice and it was supposed to be $84,000 and they entered
it in as $48,000. There was no check and balance unless you
went through and did a physical audit every time you billed or
you go line by line in Excel doing manual checks and balances.
We were spending money on internal audits on every invoice to
catch errors," Johnes said.
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