Customer Stories

VIEWPOINT.com | +1 800.333.3197 "The onus for all invoicing is on the CA, with accounts no longer having to independently enter the Subcontractor, Supplier approval amounts authorised by the CA. The Client Progress Claim process is also administered by the CA as opposed to the accounts department. Therefore I take full accountability rather than passing financial matters onto the different parties involved which makes pinpointing the origin of a discrepancy or error difficult" says Melissa. Once the claim is approved online and posted to accounts by the project team, the accounts department is alerted to make payment. The entire workflow and stage of the claim is visible to the project and accounts payable team. This has given SJ Higgins a much more streamlined process as it has eliminated the paper shuffle from department to department and has reduced overhead costs. Improved Data Accuracy and Reporting The flexibility to make adjustments gives the CA the ability to simply change incorrect figures. Melissa explained that it is now a simple process to fix up a data entry error in a subcontract. The adjustment then flows through the system, updating committed costs, forecast costs and margins, and subcontract information. Jobpac has eliminated any need to enter adjusting variations to fix up errors that often caused reconciliation issues with the accounting reports, and consequently hours looking for the discrepancies. End of month project reporting at SJ Higgins used to be a tedious task. However it is now much easier. Melissa says she gets her project reports to the financial director one week after the end of the month, giving him an accurate and up to date position on her projects as at project end of month (EOM) cut off. Working Online and Paperless With Jobpac, all invoices are scanned digitally into the system. Not only is this more environmentally friendly and a further step to becoming a paperless company, it means the paper-chase is eliminated. Aside from ease of access, retrieving documents quickly for various matters is timely and efficient and mitigates risks from a variety of angles. Everything is in Jobpac now — from subbie claims to invoices, you can quickly find what you're looking for, whether it's a current or past document. – Melissa Gesos SJ Higgins Contract Administrator

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