Viewpoint Technology

Done with Paper? How to Make Construction Accounts Payable Workflows Easy

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Construction AP and Invoicing
Tired of trying to make sense of a million spreadsheet lines blurring your vision? Try a digital, integrated software solution instead.

In just 15 minutes, you’ll learn how integrated construction accounting software solutions can remove slow, manual paper processes and lead to faster processing of construction invoices and payment reconciliation.

Do you ever wish you can speed up your construction accounts payable processes? Not only do paper and manual processes impact how fast your construction organization gets paid, but your clients and vendors are burdened with the challenges of approving and paying paper bills. You have to manually find and set cost codes, figure out who needs to approve the invoice and, after contacting the approver, an in-person meeting is needed in order to sign off on the invoice.

There are at least six steps to a manual or traditional AP process and that doesn’t include the extra time and steps that occur with common mistakes such as double entry and using incorrect phases. What if all these steps could be transformed into one solution—saving your construction accounting team, project managers, customers and your vendors time thus improving your reputation?

Construction AP and Invoicing
Being able to approve invoices from anywhere can save significant time and headaches for your project managers and accounting teams.

Move Over Coffee-stained Paper — There is a Better Way.

Today’s modern cloud technologies are allowing contractors to digitize their processes, removing manual processes like pen and paper, spreadsheets and email in favor of connected solutions with real-time data and workflows. What does that mean for the accounts payable process? It means faster, more accurate data available at your accounting team’s fingertips to keep the bills paid and ensure your company is not overpaying.

With real-time, data and connected workflows, things like AP invoice approvals can happen quickly from anywhere — not just the back office. Payment reviews, data entry and much more can be done without having to jump from system to system or rekey data from piles of paperwork. An organized, digitized library of vendors, customers, contracts and more can be at your disposal with the ability to look up information in seconds versus hours.

Learn More in this Take 15 Webinar: Simplifying AP Management

In this on-demand webinar, Viewpoint Director of Product Management Michael Smith demonstrates the difference between manual accounts payable workflows versus a streamlined, integrated AP management process with ViewpointOne. You’ll learn how ViewopintOne can make AP management simpler by:

  • Quickly finding customers and vendors in an integrated accounting system
  • Utilizing a mass invoice upload feature
  • Pulling correct tax code information from Vista
  • Approving invoices in the office or on a project site with a mobile device

You’ll also see how an integrated AP solution can improve data capture and visibility making project forecasting accurate.

Learn how to steer clear of error-prone paper and manual processes and move into integrated, accounts payable workflows that can make invoicing, reviewing and receiving payment faster and easier. Watch the full Take 15 webinar below!

To learn more about how ViewpointOne can specifically help your construction organization, please contact us.

Posted By

Gallit is a content marketing manager at Viewpoint. Her ten years of marketing experience spans across various industries. Gallit enjoys learning about the exciting world of construction and sharing what she has learned with the industry.